Be A Volunteer

Apply Now to Volunteer at the 2019 Conference!

We are a conference of learning, connecting and networking.  Volunteering with the conference is just the beginning!

Volunteering at the conference has many benefits!

  • Meet other wonderful people like yourself with similar interests.
  • A great networking and career opportunity – gain experience for your resume and meet business owners.  It is recommended you bring business cards.
  • Conference volunteers receive free entry to workshops on the day they volunteer!*
  • Paid lunch on the day you volunteer!

*Notes regarding free entry to workshops:

  • A minimum of 4 hours per day of volunteer commitment is required for free access to the day’s program.
  • Some exceptions apply, see job descriptions below for more details.

Volunteer Job Descriptions

Speaker Support / Audio-visual technicians

  • Thursday, Friday, Saturday and Sunday positions.
  • Must be computer competent in order to assist workshop speakers with PowerPoint, etc.
  • For technical problems you are unable to troubleshoot, you will be responsible for alerting the Audio Visual Coordinator of the issue who will then provide assistance.
  • The lead Audio Visual Coordinator will hold morning briefings and be available throughout your shift.  You are assigned a room for the entire day with time available for breaks.
  • In return for your full day of volunteering, you receive free access to 2 days of workshops (your choice of Friday, Saturday or Sunday).

Wednesday Set Up

  • Wednesday positions 3pm to 7pm.
  • Volunteers will assist with the set up of the registration area, unloading and moving supplies from vehicles, moving large tables and other furniture, hanging signs and other similar duties.
  • In return for your full shift of volunteering, you will receive free access to 2 days of workshops (your choice of Friday, Saturday or Sunday)

Coat check

  • Thursday, Friday, Saturday, Sunday positons.
  • Take money, give change, hang coats in orderly fashion.
  • This is an important people person position.  You are welcoming guests.  You must be friendly, helpful, outgoing.

Coffee sales

  • Saturday & Sunday morning positions.
  • Take money and give change; keep area tidy; ensure sufficient supplies.
  • You are not required to make coffee (this is provided by U. of Guelph Hospitality).
  • This is a people person position.  You must be friendly, helpful, welcoming.

General Assistance

  • Thursday, Friday, Saturday, Sunday positions.
  • Includes a variety of positions, including setting up signage, assisting vendors with set up, greeting and directing guests, helping with tear down and clean up.


  • Saturday, Sunday positions.
  • Welcome guests and aid them in filling out registration forms; aid registration desk workers to ensure smooth flow at busy times.
  • You must be friendly, helpful, outgoing.

Information Table

  • Must be familiar with Conference.
  • Past volunteers are especially encouraged to apply for this position.

Keynote Forum

  • Friday evening position 6:00pm to 10:00pm.
  • Set up and tear down keynote forum area with signage, water, etc.
  • Take money and give change; collect tickets at door.
  • Enjoy the forum after your initial duties are completed and before you are needed to assist with clean up after.

 Trade Show Set-Up

  • Friday evening 7:00pm to 10:00pm
  • Working closely with the Trade Show Manager, this team will assist with a variety of set-ups.
  • Some heavy lifting involved.

Parking & Trade Show Set-Up – Saturday Morning

  • Saturday only position 6:00am to 9:00am.
  • *Must be on site by 6:00 am on Saturday.
  • Some duties involve working outside guiding vendors to the designated unloading area(s).   (Remember to dress warmly.)
  • Some heavy lifting, but handcarts and elevators are available.

Registration Desk

  • Thursday – Sunday positions.
  • Register guests; handle money; be knowledgeable about the Conference program.
  • End-of-day and end-of-Conference duties will include a variety of tasks for wrapping up the Conference.

Trade Show Tear-Down

  • Sunday 3:00pm to 7:30pm
  • Aid vendors with loading their vehicles
  • Assorted Conference tear-down duties such as collecting signage, re-arranging furniture, packing paperwork etc.
  • Some heavy lifting, but handcarts and elevators are available.

Workshop Monitors

  • Thursday – Sunday positions
  • Ensure only valid guests enter workshop location.
  • Hand out and collect evaluations.
  • Ensure all guests can hear everything (even if this requires forcefully reminding speakers of their responsibilities).
  • Introduce and thank speakers.
  • This is an important people person position.  You must be friendly, helpful, outgoing and able to take charge of the workshop environment if required – e.g. speaker not using microphone or talking too quietly; disruptive guests.

 Enewsletter Proofing (September to March)

  • Be involved in the approval process from September to March and have an opportunity to review the conference articles and enewsletters before they are posted
  • You should have either good proofing/grammar/spelling skills AND/OR a background in organic agriculture.
  • Usually, there is a 2-3 day turn around to read the article and enewsletter and respond with feedback to the Communications Coordinator.
  • Frequency of editing is about 1-2 times per month.  Volunteers don’t need to respond every time, but the expectation is that most times they do.
  • Applications for this position are ONLY accepted until December 21st – preferably sooner.
  • Completion of this duty does not qualify you for free entry to workshops.