Be A Volunteer

Now accepting volunteer applications for the 2020 Conference!

We are a conference of learning, connecting and networking.  Volunteering with the conference is just the beginning!

Volunteering at the conference has many benefits!

  • Meet other wonderful people like yourself with similar interests.
  • A great networking and career opportunity – gain experience for your resume and meet business owners.  It is recommended you bring business cards.
  • Conference volunteers receive free entry to workshops on the day they volunteer!*
  • Paid lunch on the day you volunteer!

*Notes regarding free entry to workshops:

  • A minimum of 4 hours per day of volunteer commitment is required for free access to the day’s program.
  • Some exceptions apply, see job descriptions below for more details.

Volunteer Job Descriptions

Speaker Support

  • Thursday, Friday, Saturday and Sunday positions.
  • Must be computer competent in order to assist workshop speakers with PowerPoint, etc.
  • An Audio Visual Coordinator will be available for technical problems you are unable to troubleshoot.  You will be responsible for alerting the Audio Visual Coordinator of the issue who will then provide assistance.
  • The lead Audio Visual Coordinator will hold morning briefings and be available throughout your shift.  You are assigned a room for the entire day with time available for breaks.
  • In return for your full day of volunteering, you receive free access to workshops.  (The Volunteer Coordinator will provide additional details.)

Wednesday Set Up

  • Wednesday positions 3pm to 7pm.
  • Volunteers will assist with the set up of the registration area, unloading and moving supplies from vehicles, moving large tables and other furniture, hanging signs and other similar duties.
  • In return for your full shift of volunteering, you will receive free access to 2 days of workshops (your choice of Friday, Saturday or Sunday)

Coat check

  • Thursday, Friday, Saturday, Sunday positions.
  • Take money, give change, hang coats in orderly fashion.
  • This is an important people person position.  You are welcoming guests.  You must be friendly, helpful, outgoing.

Coffee sales

  • Saturday & Sunday morning positions.
  • Take money and give change; keep area tidy; ensure sufficient supplies.
  • You are not required to make coffee (this is provided by U. of Guelph Hospitality).
  • This is a people person position.  You must be friendly, helpful, welcoming.

General Assistance

  • Thursday, Friday, Saturday, Sunday positions.
  • Includes a variety of positions, including setting up signage, assisting vendors with set up, greeting and directing guests, helping with tear down and clean up.

Greeters

  • Saturday, Sunday positions.
  • Welcome guests and aid them in filling out registration forms; aid registration desk workers to ensure smooth flow at busy times.
  • You must be friendly, helpful, outgoing.

Information Table

  • Must be familiar with Conference.
  • Past volunteers are especially encouraged to apply for this position.

 Trade Show Set-Up

  • Friday evening 7:00pm to 10:00pm
  • Working closely with the Trade Show Manager, this team will assist with a variety of set-ups.
  • Some heavy lifting involved.

Parking & Trade Show Set-Up – Saturday Morning

  • Saturday only position 6:00am to 9:00am.
  • *Must be on site by 6:00 am on Saturday.
  • Some duties involve working outside guiding vendors to the designated unloading area(s).   (Remember to dress warmly.)
  • Some heavy lifting, but handcarts and elevators are available.

Registration Desk

  • Thursday – Sunday positions.
  • Register guests; handle money; be knowledgeable about the Conference program.
  • End-of-day and end-of-Conference duties will include a variety of tasks for wrapping up the Conference.

Trade Show Tear-Down

  • Sunday 3:00pm to 7:30pm
  • Aid vendors with loading their vehicles
  • Assorted Conference tear-down duties such as collecting signage, re-arranging furniture, packing paperwork etc.
  • Some heavy lifting, but handcarts and elevators are available.

Workshop Monitors

  • Thursday – Sunday positions
  • Ensure only valid guests enter workshop location.
  • Hand out and collect evaluations.
  • Ensure all guests can hear everything (even if this requires forcefully reminding speakers of their responsibilities).
  • Introduce and thank speakers.
  • This is an important people person position.  You must be friendly, helpful, outgoing and able to take charge of the workshop environment if required – e.g. speaker not using microphone or talking too quietly; disruptive guests.

 Enewsletter Proofing (September to March)

  • An opportunity to review conference articles and e-newsletters before they are posted
  • You should have either good proofing/grammar/spelling skills AND/OR a background in organic agriculture.
  • Usually, there is a 2-3 day turn around to read the article and e-newsletter and respond with feedback to the Communications Coordinator.
  • Frequency of editing is about 1-2 times per month.  Volunteers don’t need to respond every time, but the expectation is that most times they do.
  • Applications for this position are ONLY accepted until December 21st – preferably sooner.
  • Completion of this duty does not qualify you for free entry to workshops.