Be A Volunteer

Now accepting volunteer applications for the 2020 Conference!

Be A Volunteer!

We are a conference of learning, connecting and networking.

Volunteering with the conference is a great way to attend the conference.  Help make the Guelph Organic Conference experience amazing for our guests, and attend workshops all in one weekend!

There are a variety of positions available, from interacting with workshop speakers, assisting with vendor set up, or helping attendees register and have a great experience.  There is something for everyone.

Volunteering at the Guelph Organic Conference encourages networking through the organic community.

In exchange for 4 volunteer hours, you receive access to workshops for the rest of the day you volunteer, as well as an honorarium for lunch!

Volunteer Job Descriptions

Speaker Support

  • Thursday, Friday, Saturday and Sunday positions – morning or afternoon.
  • Interact and assist speaker(s) with set up and possibly minor issues that may arise during the workshop, including technical support in setting up computer and presentation.
  • Must be computer competent in order to assist workshop speakers with PowerPoint, etc.
  • The lead Audio Visual Coordinator will be available for contact during your shift to assist with larger technical issues.

Workshop Monitor

  • Thursday, Friday, Saturday and Sunday positions – morning or afternoon.
  • Checking attendee badges and wristbands at the entrance of workshops.
  • Hand out & collection evaluations.
  • Count & report number of attendees
  • Introduce and thank speakers.
  • Assist attendees with any questions.

Registration Desk

  • Thursday, Friday, Saturday & Sunday positions – Morning or afternoon shifts.
  • Assist with attendee registration, handling money, working with ipads and Square card readers.
  • Welcoming attendees, answering questions, assisting with wrap up conference.

Coat check

  • Thursday, Friday, Saturday, Sunday positions – Morning or afternoon shifts.
  • Welcome and interact with attendees, handle cash, make change.
  • Hang coats in an orderly and organized fashion.

Coffee sales

  • Saturday 7:30am to 1:30pm / Sunday 8:30am to 1:30pm.
  • Interacting with attendees, handle money and make change, keep area tidy, ensure sufficient supplies.
  • Coffee is provided by the University of Guelph Hospitality and is self-serve.

Greeters / Info Table Assistants

  • Saturday, Sunday positions.  (Greatest need is for morning shifts.)
  • Welcome and interact with attendees, help direct attendees to registration.
  • Aid registration desk in helping guests fill out registration forms.
  • May assist at Information Booths in the Trade Show areas.

Parking & Trade Show Set-Up – Saturday Morning

  • Saturday only position 6:00am to 9:00am.
  • Assisting vendors of trade show – welcoming them, helping them unload & find their booth, helping them move items to their booth.
  • Assist attendees with arrival and parking.
  • Involves some work outdoors, and possibly some heavy lifting.

Wednesday Set Up

  • Wednesday positions 3pm to 7pm.
  • Assist with the set up of the registration area, unloading and moving supplies from vehicles, moving large tables and other furniture, hanging signs and other similar duties.
  • Must be able to lift at least 30 lbs to volunteer for this shift.

Trade Show Tear-Down

  • Sunday 3:00pm to 7:00pm
  • Aid vendors with loading their vehicles
  • Assorted Conference tear-down duties such as collecting signage, re-arranging furniture, packing paperwork etc.
  • Some heavy lifting, but handcarts and elevators are available.

Enewsletter Proofing (September to March)

  • An opportunity to review conference articles and e-newsletters before they are posted
  • You should have either good proofing/grammar/spelling skills AND/OR a background in organic agriculture.
  • Usually, there is a 2-3 day turn around to read the article and e-newsletter and respond with feedback to the Communications Coordinator.
  • Frequency of editing is about 1-2 times per month.  Volunteers don’t need to respond every time, but the expectation is that most times they do.
  • Applications for this position are ONLY accepted until December 21st – preferably sooner.
  • Completion of this duty does not qualify you for free entry to workshops.