Exhibitor Terms & Conditions

This information updated May 25, 2018

Note for Trade Show Participants

This event is run by Organic Food Conferences Canada.

Our board of directors shall be the final decision body approving your exhibit.  Each & every application is considered on its own merits.

See disclaimer at the bottom of this information concerning input product usage.

Who is allowed to exhibit at the Guelph Organic Conference?

The following Terms & Conditions outline how we decide on whether an exhibit is allowed.

If you have further questions, please contact:

Tomas Nimmo, Conference Manager
Phone:  705-444-0923  /  Email:  [email protected]
Box 116, Collingwood, ON  L9Y 3Z4

All new exhibitors should review the “How to Apply” guidelines available here.


To present a consistent image to the public, to federal organic regulators, to organic food producers, to organic processors, to the media and others. The COR – the Canada Organic Régime came into force as of July 2009. The 2-year phase-in ‘Stream of Commerce’ ended in July 2011. Being true to the COR ideals, this event seeks to represent organics fairly, clearly, legally. Below are our explanations – helping you and the event organizers to communicate a consistent message.

 Organic Product Compliance

Compliance with the Canada Organic Products Regulation is requested from all participants.  Can your product(s) comply with the following?

All exhibitors selling ‘organic food products‘ in this Trade Show are expected to use a certified organic production (and processing) for their product lines.

This is our goal: to have 100% of the food products in this Expo as “CERTIFIED ORGANIC”! However, as detailed below, multiple other categories exist in organic farming, processing, commodity & specialty sectoral groups.

Effective date – today, with your application: these terms apply to all exhibitor applications received for 2019. All Trade Show participants must comply without compromise.

Exhibitor Participation Governed By These Terms


All products claiming to be ‘organic’ must be certified BY A CFIA ACCREDITED CERTIFIER or recognized under an organic trade arrangement with a foreign competent authority under the Organic Products Regulations, 2009. Processed product(s) must be certified and the certifier’s name or applicable seal must be visible.  Please submit your current, valid certificate(s) for those products displayed, with your Expo booth application.

Exemption / Allowance

If your product is not now certified, or if not certifiable in its current form, we reserve the right to refuse your application. Approvals, however, may be made on a case-by-case basis.

In the event you are approved to exhibit in the Trade Show under conditional status (transitional products or otherwise), you must display clear, explanatory signage at your booth. For instance: “this product is not currently certified organic, though we have applied for certification with Certifier X (with certification pending). Or XX % of the raw ingredients used in this product are certified.” Anticipated certification date: ___

 Agricultural / Farm Inputs

‘Input products & substances’ used in certified organic farm production must be in accordance with the “Permitted Substances List” (PSL) as referenced by the Canada Organic Product Regulation. Your product or substance must be approved according to the PSL and approved by an accredited organic certifier with your applicable certificate or the certifier attestation/approval letter visible/available. To grow Canadian organic crops, your product must be approved to the PSL. If your product is directly approved by an accredited certification body for use in Canada, a copy of your certificate will verify that fact.

Ag Inputs Which are Non-Registered, Non-Certified or Non-Compliant to Canada’s PSL

These are excluded from the Trade Show. They pose a liability risk to you (and to us) if they void a grower’s certification causing loss of organic status for fields, the farm or products. Testimonials from non-accredited consulting bodies are not accepted without documentation.  Organic Food Conferences Canada shall not be liable for your use of these products.


Seed producers, handlers or vendors must either be currently selling certified organic seeds; or, must be certified as a trading enterprise (seed cleaner, etc.).

Small seed grower-packer-vendors: low-cost organic certification is available through one or more certifiers.  All seed vendors currently in the Trade Show are certified.

Natural Health Products

These products must be certified to the USDA-National Organic Program (known as the NOP) – and/or to the European Organic Regulations.

Other Categories Making Organic or “Industry Standard” Claims

The Committee welcomes other significant and/or novel commodity categories which may currently function outside Canada’s organic regulation, such as pet food, textiles, cotton, cosmetics, soaps, retailers, restaurants, bamboo, furniture, etc.

Though not yet included in the scope of the current Canadian organic régime, they may be covered by a private program such as a Global Organic Textile Standard, Cosmetic Standard, LEED-certified, Sweatshop-Free, or others.

We will consider your product if you are following an INDUSTRY BEST PRACTICE. If you have what you feel is a valid 3rd party approval document, or can provide other data, please submit this when applying.

Approval to exhibit will proceed on a case-by-case basis, overseen by our board-authorized scrutineers, which we call: the “Certification Oversight Sub-Committee.”

Trade Associations, Services, Groups, Movements, Product Categories, Methodologies, Belief Systems – without ‘organic’ in their title

Annually we get applications from groups with no link to organic business. If you want to be in the 2019 Organic Trade Show, send a statement now confirming your relationship to organic foods, organic farming, organic processing, etc. For instance: “as an educational body, we support organic food promotion as a way to enhance human nutrition…” or “our work supports sustainable food production.”

Fair Trade

Fair Trade items must also be certified organic or show a clear timeline for certification.


Suppliers of agricultural products and/or services sold/promoted at this Conference should advise buyers that these may not be suitable for that specific organic operation.  Likewise, users & purchasers must verify all information with the supplier and should always seek competent veterinary or agronomic advice before using these products/services.  As always, the onus is on the purchaser/user to verify compliance of the specific product/service with their accredited organic certification body prior to use, failing which the Conference cannot be held liable.

Comments / Concerns

Your written comments/concerns will go to the Certification Oversight Sub-Committee for review.  We have sincerely tried to cover every eventuality but you may be a SPECIAL CASE, organically speaking… so please tell us about it, with full details.  Organically yours!

Tomás Nimmo – Conference Manager
Phone:   (705) 444-0923
Email:  [email protected]